WebCT 4.0 Calendar Tool

1. About Calendar

• 1.1 Overview
• 1.2 Viewing the Calendar

2. Adding, Editing, and Deleting Entries

• 2.1 Adding Calendar Entries
• 2.2 Editing Calendar Entries
• 2.3 Deleting Calendar Entries

3. Compiling Calendar Entries

1. About Calendar

1.1 Overview

Calendar allows students, teaching assistants, and instructors to exchange information about class events quickly and effectively.

Students entries posted to the calendar will be private (visible only to the author) unless your instructor allows differently. Entries can be written in simple text or HTML. Calendar entries may include links to course content or to external websites, notification of assignment due dates, changes to instructor office hours, or any other scheduling information you wish to record.

With the Calendar tool, you can:

• add, edit, and delete individual entries
• delete multiple entries for a given day
• compile and download a list of calendar entries

1.2 Viewing the Calendar

• To view the previous month, click Previous month.
• To view the following month, click Next month.
• To view a particular month, from the Date drop-down lists, select the month and year, and click Go.
• To view a week at a time, in the leftmost column of the calendar, click View week for the week you want to view.
  • To view the previous week, click Previous week.
  • To view the following week, click Next week.
  • To return to the Calendar screen, click View month.
• To view the entries on a particular day, click the date in the calendar.
  • To view the previous day, click Previous day.
  • To view the following day, click Next day.
  • To view the week (Sunday to Saturday) that the day falls in, click View week.
  • To return to the Calendar screen, click View month.

2. Adding Editing and Deleting Entries

2.1 Adding Calendar Entries

This option allows you to add individual public or private calendar entries, depending on the access level your instructor sets.

1. From the Calendar screen, click Add entry. The Add a Calendar Entry screen appears.
2. From the Date drop-down lists, select the month, day, and year to which you want to add an entry.
3. In the Summary text box, enter a brief description of the entry.
4. To add a link to a URL, in the URL text box, enter the full URL.
5. To add an internal link to a page of content, from the Internal link drop-down list, select the content page.
6. To elaborate on the text in the Summary text box, in the Detail text box, enter an explanation.
7. To add a time aspect to the entry (for example, the start time and duration of a meeting), from the Start time and End time drop-down boxes, select the hour and minutes.
8. Click Add. The Calendar screen appears displaying your new entry.

2.2 Editing Calendar Entries

This option allows you to edit entries that you have posted.

1. From the Calendar screen, click the date of the entry that you want to edit. The View Day screen appears.
2. Select the entry you want to edit.
3. Click Edit. The Edit a Calendar Entry screen appears.
4. Revise your entry as required. For more information, see Adding calendar entries.
5. Click Update. The View Day screen appears displaying the edited entry.
6. To return to the Calendar screen, click View month.

2.3 Deleting Calendar Entries

This option allows you to delete calendar entries that you have posted.

1. From the Calendar screen, click the date of the entry that you want to delete. The View Day screen appears.
2. Select the entry you want to delete. Note: To delete all calendar entries, do not make a selection.
3. Do one of the following:
   • To delete an entry, click Delete. A warning message appears.
   • To delete all entries, click Delete all. A warning message appears.
4. Click OK. The View Day screen refreshes and each selected entry is deleted.
5. To return to the Calendar screen, click View month.

3. Compiling Calendar Entries

This option allows you to compile and download Calendar entries to a text file. Entries are compiled based on a date range; to refine your search, you may also apply a filter and search value.

1. From the Course Menu, click Calendar. The Calendar screen appears.
2. Click Compile entries. The Compile or Download Calendar Entries screen appears.
3. From the Month, Day, and Year drop-down lists, select the date range for the entries you want to compile.
4. To apply a filter to your search:
   1. From the Criteria drop-down list, select the calendar entry field you want to search.
   2. From the Comparison drop-down list, select the comparison term to apply to your search.

       

      Comparison Term	Description
      Contains	Text or numbers in the specified field must match any part of the text or numbers entered in the Value text box.
      After	Searches fields with alphabetical information. Text in the specified field must start with words/letters that occur alphabetically after the words/letters entered in the Value text box.
      Before	Searches fields containing alphabetical information. Words in the specified field must start with words/letters that occur alphabetically before the word/letter entered in the Value text box.
      Equals	Content of the specified field must match exactly with the text or numbers entered in the Value text box.
      Starts with	Text in the specified field must start with the letter entered in the Value text box.
      Ends with	Text in the specified field must end with the letter entered in the Value text box.

       

   3. In the Value text box, enter the search value.
5. Select the access level for the entries you want to compile. You can compile Public entries only, Private entries only, or Both.
6. Click Compile. The Compiled Calendar Entries screen appears.
   • To print your compiled entries, use your browser's Print command.
   • To return to the Calendar screen, click Done.